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GoogleGmailHow to set up Out-of-Office reply in Gmail

How to set up Out-of-Office reply in Gmail

When you plan to go on vacation or simply take a day off, Gmail offers its users a feature called Out Of Office Reply. This feature lets your colleagues know that you won’t be able to reply to them in a short time. When you plan to go on vacation or simply take a day off, Gmail offers its users a feature called Out Of Office Reply. This feature lets your colleagues know that you won’t be able to reply to them in a short time.

Please note that this function will not respond to emails that go to the spam section or to emails from persons whose mailing list you have signed up for.

How to set up an Out of Office Reply in Gmail on desktop

If you work mostly on a computer, you should have no trouble turning on the Out-of-Office reply in Gmail. All you have to do is follow the instructions:

  • Open your Gmail inbox
  • Then click the gear icon in the top-right corner of the page
  • Next, select Settings
  • Then scroll down and check the box next to Vacation responder on
  • Next step is to set your automatic reply dates. Check the Last day box and type into the day you want to send automatic replies. Gmail also lets you to skip this step if you’re going to manually turn off automatic replies when you get back to the office. This is a nice touch if you’re not sure when you’ll be back
  • Then type your out of office message. The text will be the automatic response sent to people from your company who email you while you’re away
  • Once you are done confirm by clicking Save changes

Note: if you use a signature in your emails, Gmail will automatically add it to the out-of-office message, so you do not need to add it manually.

How to set up an Out of Office Reply in the Gmail via Android or Iphone

But if you work a lot through your smartphone, this is the guide for you:

  • Launch the Gmail app. If you don’t have the app, you can download it from the Apple App Store or the Google Play Store.
  • Then tap the Menu icon. This is the three-line icon in the top-left corner of your screen.
  • Scroll down and tap Settings. You will find it near the bottom of the list
  • Select the account you want to set up your out of office reply for. You will see your email accounts at the top of your screen
  • Next, tap Vacation responder under the General section
  • Then tap the slider next to Vacation responder to turn it on
  • Set your automatic reply dates. You can select None for the Last Day if you want to manually turn off automatic replies when you get back to the office
  • Then add a text to your out of office message. This will be the automatic response sent to people from your company who email you while you’re away
  • And in the end, tap Done on an Android device or Save if you use iPhone or iPad. You will find the button on the top-right corner of your screen

You can also choose the option in the same window to have Out of Office Reply respond only to your contacts or colleagues from a specific company that is connected to your Gmail.

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