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How to add a built-in bibliography without a preformatted heading in Microsoft Word

Perhaps anyone who has ever created a bibliography knows what a headache it can be. First, you look for sources, then you put references to them in the text, and then you spend even more time trying to put them all together. It’s very hard not to mix things up. And if you have to make everything according to the standards, it becomes even more complicated.

Formatting plays a big role in Microsoft Word. For this reason, there are many ready-to-use styles available, including those for displaying the bibliography. However, these styles aren’t always suitable for users. So you can insert a list of resources without a pre-formatted header. Here’s how to do it.

How to insert a built-in bibliography in Microsoft Word without a preformatted heading

As you probably already know, you can add citations and a bibliography to your Microsoft Word document. But what if you don’t want to use a ready heading style? Then you can insert the bibliography without a preformatted heading. To do so, you can follow these steps:

  • First of all, open your Microsoft Word document and go to the end of it.
  • After that, you need to create a new page. Click “Layout” and select “Breaks”.
  • Then click “Page Break”.
  • Now, go to the “References” tab and click “Bibliography”.
  • Here you can select a preformatted style, but you don’t need it. So click on the “Insert Bibliography” option to add it without a preformatted heading.

Once you have completed these steps, all citations in your Word document will be automatically added to the bibliography in the correct order and for the writing format you set up.

How to create a custom bibliography in Microsoft Word

If you want to create your custom bibliography in your Microsoft Word document – follow these instructions:

  • Head to the “References” tab and, in the “Citations & Bibliography” section, click “Bibliography”.
  • Then pick the style you want to use from Bibliography, References, or Works Cited.
  • Alternatively, you can click “Insert Bibliography” to add a non-titled one.
  • Now, you will see the style you have selected from the list. You can customize the text, font, and layout as you want.
  • After that, highlight all bibliography text and return to the “References” tab. You have to ensure you have selected all the text in the bibliography.
  • Again, click “Bibliography” and select the “Save Selection to Bibliography Gallery” option at the bottom.
  • Next, a pop-up window appears where you can enter the name of the template. You can also add a description and choose a category.
  • Leave the “Gallery” option set to “Bibliographies” and the “Save in” option set to “Building Blocks”.
  • Finally, click “OK” and save.

If you want to use the template again in another Word document, place the cursor where you want it to appear. Then go to the “References” tab and click “Bibliography”. The saved template will appear in the list.

How to delete a bibliography template in Microsoft Word

If you no longer need a previously saved bibliography template, you can delete it using the Building Blocks organizer. Just do the following:

  • Head to the “References” tab in the toolbar and click “Bibliography”.
  • Then right-click on your template and select “Organize and Delete” from the list of options.
  • When the “Building Blocks” organizer window appears, you will see that your template is already selected.
  • Now, click on the “Delete” button to permanently remove it from the gallery.
  • You can also make changes to the title or description in the building block organizer. Select your template and select “Edit Properties”.
  • Finally, once you’re done, click “OK”.

Once you have completed these steps, your bibliography template will be removed.

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How to backup and restore sources in Microsoft Word

If you often make similar documents and don’t want to re-enter the source information in Word each time, the program can make your job easier. Each time you enter a new source, it is saved in the “master source list”. For each new document, you can pull old sources from the master list and apply them to the current project.

  • Open your Word document and go to the “References” tab.
  • After that, click on the “Manage Sources” option.
  • Then, in the window that appears, you will see all the sources you used before. Click the source on the left side of the window.
  • Now, select “Copy” to apply it to the current document.
  • Finally, repeat these steps for each source you want, and click “OK” to finish.

If you have many sources, you can use the search tool at the top of the window to quickly narrow down the list by author, title, year, or tag you applied to an individual source.

You can also transfer the list of sources to another computer and another copy of Word. You will find your sources saved in an XML file in the following location:

  • C:\Users\username\AppData\Roaming\Microsoft\Bibliography

Once you’ve copied this file to another PC, click on the “Manage Sources” button in Word on the new PC, and you’ll be able to find the file.



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