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GoogleGmailHow to create rules in Gmail

How to create rules in Gmail

If you need to organize your emails, then the Gmail rules are perfect for such a task. The latter is some sort of filter for your emails, which will help you manage your work.

How to create and manage rules in Gmail

An E-mail has become an integral part of many people’s lives. It’s through it that you can make purchases, register on sites and services, carry out correspondence and keep documentation. It so happens that you get quite a large number of different kinds of messages almost every day, and if you don’t use Gmail often, you still have to receive mailings, etc. You can unsubscribe from the latter, by the way. However, here we will talk about the rules, or rather filters in Gmail.

Rules are filters, in other words, designed to filter out unnecessary emails and find what you need in seconds. For those who do business and often use Gmail, this is a great way to keep everything under control. Below will be described a little more about how to apply the rules in Gmail on different devices.

Is there a way to move emails to a certain folder

In general, you can even place specific emails in a specific folder, but you will need to configure this feature first. Here’s how to do it:

  • Press the gear symbol in the upper-right corner of your display
  • Choose See all settings
  • Select the Filters and blocked addresses section to see the existing filters that apply to your account
  • Press Create a new filter
  • Enter the address of the emails you want the filter, the words they need to contain, and the other details from the pop-up window
  • Once you’re done, press Create a filter with this search
  • From the list of options, select Apply the label x, and decide whether you want to create a new label or use an existing one
  • Hit Create filter, and that’s all there is to it

How to create rules via Gmail inbox

And if you need to quickly filter incoming messages, the process is quite straightforward and will not take much time. Here’s a short guide:

  • Hit the arrow to the right of your search bar
  • A small popup window will appear with several options. These options will determine the emails your filter will affect
  • Press Create filter with this search and decide what will happen when messages that match your search criteria arrive
  • For example, you can choose to delete, forward, or star the messages. After you make your selection, click Create filter in the bottom-right corner, and the filter will be created

How to create rules in Gmail on iPhone

Unfortunately, it isn’t possible to create your own filters, i.e. rules in Gmail on mobile devices. However, don’t be disappointed, because in the mobile app Gmail has the ability to insert categories such as Promotions, Socials, etc. This way you will have filters, but a little limited. Though it’s better than nothing. Even with such filters, you can still find the emails you need and navigate easily.

Below is a short guide on how to add or remove tabs and inbox categories on your iPhone:

  • Open Gmail and press the Settings button from the menu
  • Select your account and hit Inbox Type
  • Choose Default inbox
  • Press the Back button, followed by Inbox Categories
  • You can now remove the already existing categories and add new ones

The same goes with the iPad:

  • Go to Gmail’s menu and select Settings
  • Pick your account, and press the Inbox type option
  • Select Default inbox
  • Hit Back and press Inbox Categories
  • Start adding or removing your inbox categories

How to create rules in Gmail on Android

Just like with the iPhone and iPad, the Android version of the Gmail app doesn’t currently have the ability to create rules. Of course, the developers have made sure that you can still organize your workspace and have made it possible to add labels to your emails. That is when you receive an email and it’s important to you, you don’t want to lose it – just add a label. Thus, your letter will have its own category. By adding a label to your email, you will not lose it and you will always be able to find it in a certain tab. Here’s how to do it:

  • Open an email and press the three vertical dots in the upper-right corner
  • Choose Change labels
  • Remove existing labels or add new ones
  • Hit the OK button

You can also add labels to multiple emails from the inbox:

  • Select a message by touching and holding the photo or letter to its left
  • Select any other emails you want
  • Hit the three vertical dots in the top-right part of your screen and pick Change labels
  • Remove old labels or add new ones
  • Press OK, and you’re all done

How to create rules in Gmail Account

Even if you’re logged into your Gmail account, you can adjust the filters to your liking right away simply by using this instruction:

  • Log in to your account
  • Hit the gear symbol in the upper-right corner of the display, and choose See all settings
  • Press the Filters and blocked addresses option
  • Hit the Create a new filter button, and type in all the information you want to use as rules for your emails
  • When you’re finished, select Create a filter with this search

How to create a Gmail rule from already existing emails

If you already have a lot of emails that need to be filtered into different categories, you can also do this with rules. Here is a guide on how to do it:

  • Open Gmail in a web browser
  • Select the check box next to the message that meets the criteria for your new rule
  • Select More (the three vertically aligned dots on the Gmail toolbar)
  • Choose Filter messages like these
  • Select or correct the criteria to apply to the new rule. Some options may be pre-populated with details from the selected message
  • Select Create filter
  • Select the check box next to the options that specify the behavior you want to apply to the rule. Options include Skip the Inbox (Archive it)Mark as readStar it, and Delete it
  • Select Create filter to activate the new rule

How to edit or delete rules in Gmail

tGMail always gives you the opportunity to adjust or customize your workspace. Therefore, when you need to remove or edit certain rules, this option is available at any time. It will make it easier for you to manage filters and sort emails. Below is a detailed instruction on how to do this:

  • Open Gmail in a web browser
  • Select Settings (the gear icon)
  • Select Settings
  • In the Settings screen, choose Filters and Blocked Addresses
  • To make changes to a rule, select edit. To remove a rule so that it no longer filters your email, select delete

Now you know more about rules and how to filter your inbox. This way you always be able to find everything you need in just a few clicks. Don’t forget that the more organized your work environment is, the less time you will spend looking for a file that was once sent to you or that you sent to someone. With such rules, your time will be saved.



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