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How to share your Google Drive file with a link

First time using Google Drive and want to share your files with others but don’t know how? Google Drive provides several ways to organize your workspace.

Is it possible to share your Google Drive file via link

Probably a lot of people have already heard of Google Drive and its Google Docs, Google Sheets, or Slides. All of them are interconnected and stored in the same Google Drive. This is where all your work, files, and tables are stored if you work through Google Docs, Google Sheets, or Slides. Or if you have manually uploaded any photos or documents there before.

If you need to share files or photos with your friends at work, there are several ways to do this on Google Drive.

In general, the process of sharing files on Google Drive is very simple. You can share a file from Google Drive or directly from your workspace in Google Docs or similar G Suite apps. All of these options will bring you to a general pop-up window where you can select the way you want to share the file and set the viewing options.

How to share files in Google Drive via link

First, go to Google Drive and find the file or folder you want to send to your friends or colleagues. You can also use the search box if you remember the name of the file or folder:

Right-click on it and select Share.

You can share the folder with a unique link. This method is optimal for sharing folders with people who don’t have a Google account.

First, click Get Link and select whether the link is restricted or open to anyone with the link. 

Restricted means only people you add as collaborators can open the folder with the link. Anyone with the link means anyone on the internet who has the link can view the folder.

When sharing private information, it’s best to choose Restricted. However, when you decide to select the Anyone with the link option there is also a possibility to choose the role for viewers so you can give people a chance to either edit or leave only comments or simply leave them as viewers.

Then, click Copy link, then Done. Lastly, paste the link into a message or any place you want to share it.

How to share a file in Google Drive via email

There is also an option to share files via e-mail, which is essentially the same thing, but you just make your job easier. One nuance, the person or organization you want to send the file to must have a Google account.

  • Open Google Drive on your computer.
  • Navigate to the file or folder you’d like to share.
  • Right-click on the file and select “Share” from the drop-down list.
  • In the pop-up window, enter the email address of the person you’d like to share the file with.
  • In the pop-up window, choose the type of access you’d like to grant your contacts. You can share the document strictly for viewing or enable your contacts to make changes and add comments.
  • Click on “Done.”

You can also share a file after opening it. To do so:

  • Click on “Share” in the top right corner.
  • Enter the email address of the person you’d like to share the file with.
  • From the resulting drop-down, choose the type of access you’d like to give.
  • Click on “Done.” Google will then share the file via a link sent to your contact’s email.

How to share a bunch of files in Google Drive via email

The principle is the same, but now you have to select several files at a time instead of one. Here’s how to do it:

  • Open Google Drive on your computer.
  • Navigate to the files you’d like to share.
  • If you’re using a PC, press the Shift key and proceed to select all the files you’d like to share. On a Mac, hold down the Command key and then select click on the files you’re sharing.
  • In the next window, enter the email address of the person you’d like to share the file with.
  • In the pop-up window, choose the type of access you’d like to grant your contacts.
  • Click on “Done.”

As you can see, sharing files through Google Drive is easy enough, and it’s especially nice that you can choose whether your colleagues or friends can interact with these files in some way. This is especially useful if you need to send something to print or other projects from home. Many printers can use your link, check the layout, and place an order instantly. And you don’t need to go to the office additionally.

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