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EmailHow to send a calendar invite in Microsoft Outlook

How to send a calendar invite in Microsoft Outlook

Microsoft Outlook is a free personal e-mail service from Microsoft. It’s also available for businesses and organizations. With Outlook, you can view your e-mail in a focused manner. However, if you’re new to Outlook, you may find the interface a bit confusing.

What do you need to send a calendar invite in Microsoft Outlook

The Microsoft Office Outlook component isn’t limited to just receiving email, but it has many other features. The versatile approach of this program allows you to create invitations to meetings and appointments. The reason for the availability of such features is the integration of the calendar within this component.

Another advantage of this feature is that it works even better if your Exchange employees also use it. In that case, you don’t need to invite each of your colleagues individually, you just need to schedule a meeting and it will automatically appear in your colleague’s system.

If you want to share the information about some events, that would be organized, with other people who might visit it, it would be a good choice to send calendar invites. You can send calendar invites with a computer via Microsoft Outlook, which is a free program that can be accessed by users online.

If you have a purpose to organize meetings that are connected with your work, it would be a great idea to know how to send calendar invites using Outlook to inform your colleagues about the upcoming event.

How to send a Calendar Invite using Outlook on your desktop

If you want to send a Calendar Invite using Outlook on your desktop, you should follow the steps which would be mentioned in the section below:

  1. First of all, you should launch Outlook on your computer. When Outlook will be launched, you should tap on the calendar icon which is located in the bottom-left corner of the app.
  2. After that, you will see that your calendar is displayed. If the event has already been created, you should double-click it to open it. In case if you want to create a new event and add people to it, you should choose the date on the calendar and tap on “New Meeting” which you can find at the top of Outlook.
  3. There, it would be required to fill in the details for your meeting, like the title, timing, and description. After that, if you want to invite people that should be present at this meeting, you should tap on the “Required” field and type those users’ email addresses.
  4. If you need to add additional attendees to your meeting, you should press on the “Optional” field and fill in their email addresses.
  5. To finish the process of sending calendar invites, you should tap on “Send” which is located at the top.

How to send a Calendar Invite using Outlook on web

If you want to send a Calendar Invite using Outlook on the web, you should follow the prompts which would be mentioned in the section below:

  1. First of all, you should click on the calendar icon which is located on the left of Outlook’s sidebar.
  2. After that, you will see that your calendar is displayed. If the event has already been created, you should double-click it to open it. If you want to create a new event and add people to it, you should double-click a date on the calendar.
  3. Then, you will see the new window opened. There, it would be required to fill in the details for your meeting, like the title, timing, and description. After that, if you want to invite people that should be present at this meeting, you should tap on the “Invite Attendees” field and type those users’ email addresses.
  4. After you’re ready to have all your invites sent, you should tap on “Send” which is located at the top.

And that’s all. Each of the chosen attendees will receive an email letting them respond to your event.

How to send a Calendar Invite using Outlook on mobile

If you want to send a Calendar Invite using Outlook on the mobile, you should follow the instructions which would be mentioned in the section below:

  1. First of all, you should install the Outlook app on your phone. Then, you should click on “Calendar” which is located at the bottom of the app.
  2. After that, if you want to send a calendar invite for an existing event, you should choose that event on the calendar. If you want to create a new event and add people to it, you should select a date and then you should click on the “+” sign which is located in the bottom-right corner.
  3. Then, you will see the new window opened. There, it would be required to fill in the details for your meeting, like the title, timing, and description. After that, if you want to invite people that should be present at this meeting, you should tap on the “People” field.
  4. After that, an “Add People” screen will be displayed. There, you should click on the text field and fill in the email addresses of the people you want to invite. After you have done that, you should click on the checkmark icon which is located in the top-right corner.
  5. To complete the process, you should go back to the event creation page. There, the changes should be saved, To do that, you should click on the checkmark icon which is located at the top-right corner.

As you can see, there’s nothing complicated.

What might be some reasons to schedule a calendar event in Microsoft Outlook

Many reasons exist for someone to send a calendar invitation through Outlook. Many people use it to send invitations when they want to contact several people at once and keep an organized record of preparation for an event. When using this program, each invitation is saved as an email that can be accessed later.

One more reason is to inform your colleagues about an important meeting, such as a job interview or information session, as it’s an easy way to quickly share the invitation with people. You can also send an invitation to your Outlook calendar for special events, such as birthdays.

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